Website terms for charter inquiries, cargo requests, and destination planning.

Acceptance of These Terms

By using this website, submitting a form, requesting information, or communicating with Tropic Air Charters through website channels, you agree to these Terms of Use. If you do not agree, please do not use this website.

Additional written terms may apply to a specific quote, charter confirmation, invoice, payment, cancellation, cargo movement, passenger itinerary, or logistics service. If there is a conflict between these website Terms of Use and a signed or written charter agreement, the specific written agreement controls for that service.

Website Information

The content on this website is provided for general information, marketing, and inquiry purposes. We work to keep information current and useful, but website content may not reflect the latest aircraft availability, airport status, customs requirements, destination restrictions, operating conditions, pricing, or regulatory requirements.

Destination pages, airport references, cargo descriptions, service descriptions, photographs, and examples are not guarantees of availability, aircraft suitability, route availability, customs clearance, airport access, runway suitability, schedule feasibility, or pricing.

Charter Requests and Operational Review

Submitting a website form, email, phone request, or quote request does not confirm a charter. Every request is subject to review and written confirmation.

• Passenger charters are subject to aircraft availability, passenger count, baggage, schedule, origin, destination, weather, daylight requirements, airport conditions, customs and immigration requirements, crew duty limits, regulatory requirements, and operational approval.
• Helicopter charter inquiries are subject to separate operational review, aircraft availability, landing-zone suitability, permissions, routing, passenger count, weather, and other safety considerations.
• Cargo charters and logistics requests are subject to review of cargo type, weight, dimensions, packaging, documentation, handling requirements, destination access, customs status, aircraft loading, and safety considerations.
• Tropic Air Charters may decline, modify, reschedule, or cancel a request when required for safety, regulatory, operational, weather, customs, airport, cargo, payment, documentation, or other legitimate reasons.

Passenger Responsibilities

Passengers and booking parties are responsible for providing accurate, complete, and timely information needed for charter review and travel planning.

• Passengers are responsible for valid travel documents, passports, visas, immigration eligibility, customs declarations, and compliance with applicable U.S., Bahamas, and destination requirements.
• Booking parties are responsible for accurate passenger names, contact details, passenger count, baggage details, pet travel details, special requests, and schedule requirements.
• Passengers must comply with crew instructions, airport rules, customs and immigration requirements, baggage limits, safety requirements, and all applicable laws.
• Failure to provide required information or documents may delay, change, or prevent service.

Cargo Responsibilities

Cargo customers, freight forwarders, yacht managers, logistics coordinators, and shippers are responsible for accurate cargo information and required documentation.

• Cargo descriptions, weight, dimensions, packaging, value, handling requirements, perishability, temperature sensitivity, customs status, destination details, and timing requirements must be accurate.
• Restricted, hazardous, undeclared, improperly packaged, illegal, unsafe, unsuitable, or undocumented cargo may be refused.
• Acceptance of cargo is subject to operational review, aircraft loading review, regulatory requirements, customs requirements, and safety considerations.
• Additional charges, schedule changes, documentation requirements, handling requirements, or destination limitations may apply after review.

Destinations, Airports, and Island Access

Destination information on this website is intended to help customers understand common Bahamas and Florida charter planning areas. Some locations may involve public airports, private airstrips, ports of entry, restricted access, prior permission requirements, daylight limitations, customs coordination, ground or marine transfer planning, or seasonal operating considerations.

Quotes, Pricing, Payments, Changes, and Cancellations

Website content does not create a binding price quote. Pricing may depend on aircraft availability, routing, timing, destination, passenger count, cargo details, airport fees, customs requirements, overnight needs, repositioning, handling charges, fuel, taxes, and other operational factors.

Payment terms, deposits, cancellations, changes, no-shows, cargo handling, and refund eligibility may be governed by a written quote, invoice, charter confirmation, or separate agreement provided for the specific service.

Emergency, Medical, and Rescue Matters

This website is not an emergency communication channel. Do not use general website forms for urgent medical, rescue, life-safety, law-enforcement, or emergency requests. In an emergency, contact the appropriate emergency authorities immediately.

Tropic Air Rescue is a separate service resource. Links or references to Tropic Air Rescue are provided for convenience and should be used through the appropriate direct rescue or emergency-response channel.

Website Use

You agree not to misuse this website, interfere with its operation, submit false or misleading information, attempt unauthorized access, upload malicious content, scrape or copy the website in a disruptive way, or use the website for unlawful purposes.

All website text, design, graphics, branding, layout, and content are owned by or licensed to Tropic Air Charters unless otherwise stated. You may view and share website pages for normal personal or business inquiry purposes, but you may not copy, republish, sell, or misuse website content without permission.

Third-Party Links

This website may include links to third-party websites, airports, government agencies, destination resources, service partners, or related businesses. Third-party websites are not controlled by Tropic Air Charters and are subject to their own terms, privacy policies, accuracy, availability, and security practices.

Disclaimers and Limitation of Liability

This website is provided on an “as available” basis for general information and inquiry purposes. Tropic Air Charters does not warrant that website content will always be complete, current, error-free, uninterrupted, or suitable for every customer purpose.

To the fullest extent permitted by applicable law, Tropic Air Charters is not responsible for damages arising from website use, website unavailability, reliance on general website content, third-party links, incomplete customer information, delayed communications, or circumstances outside its reasonable control. Specific charter services may be governed by separate written terms.

Changes to These Terms

We may update these Terms of Use from time to time. The “Last updated” date above reflects the most recent version posted on this website. Continued use of the website after updated terms are posted means the updated terms apply to future website use.

Contact Tropic Air Charters

For questions about these Terms of Use, website content, charter inquiries, cargo requests, or destination planning, contact Tropic Air Charters Inc.